FAQs 2017-06-16T04:38:01+00:00
If a change order is not approved, do I put it on the Pay Application? 2017-06-16T04:45:38+00:00

Yes! Make a note of it in the “Pending Change Order” area of the Payment Application.

When are Change Orders approved? 2017-06-16T04:45:09+00:00

Internally, we do everything possible to expedite the process and approve Change Orders as soon as possible. Once a formal change order has been executed we then process the payables.

Is there anything that could slow down my payment? 2017-06-16T04:44:38+00:00

Yes, Sigma cannot release your first check unless you have the following on file with us:

  • Signed Contract
  • Insurance Certificate

These items must be in place in order to receive your checks.

How long does it take to get paid? 2017-06-16T04:43:53+00:00

We pay within seven (7) days after receipt of payment from the Owner, per the Arizona Prompt Payment Act.

What is my deadline for submitting Pay Applications? 2017-06-16T04:43:21+00:00

The deadline for submitting a Pay Application is the 20th of each month (unless noted otherwise in your contract). Pay Applications must be received by the 20th of the month in order to be processed for that pay period.

How do I fill out the Pay Application? 2017-06-16T04:42:54+00:00

Fill out the following areas on the Subcontractor Payment Request:

  1. SUBCONTRACTOR NAME – Your Company Name
  2. JOB NAME – Name of the project
  3. PERIOD ENDING DATE – Usually this is the end of the month
  4. JOB NUMBER – The Sigma job number.
  5. PAYMENT APPLICATION # – This is your number (example, your second draw request is 2)
  6. ORIGINAL CONTRACT SUM – Your original contract value
  7. % COMPLETE – This is the total percent of work you have completed
  8. WORK COMPLETED – Multiply the contract value by the % complete
  9. APPROVED SIGMA C/O’S – List all approved change orders, if any, and calculate the % complete
  10. REVISED CONTRACT AMT – Total of original contract plus approved change orders
  11. List pending change orders section – List any change orders that you have not received an approved Sigma change order yet. This helps us make sure we do not miss any of your pending change orders.
  12. TOTAL COMPLETE TO DATE – Add work complete column
  13. LESS 10% RETENTION – This is 10% of the work completed to date
  14. LESS PREVIOUS PAYMENTS – Add all your previously requested payments
  15. TOTAL DUE THIS APPLICATION – Subtract the retention and the previous payments from the Total Completed to Date

Fax to: 602-788-4577 (ATTN: Sandy Jordan) or email to: sjordan@sigmacontracting.com

You do not have to mail originals, the fax or e-mail is all we need.

How do I submit an invoice for payment? 2017-06-16T04:40:35+00:00

To submit an invoice for payment, fill out the Sigma Pay Application and fax it to 602-788-4577, attention Sandy Jordan, or email it to: sjordan@sigmacontracting.com. If you have your own invoice, you may attach it to the Sigma Pay Application as back up. Due to the high volume of invoices we receive on a daily basis, we have standardized our invoice process.

Do I have to use Sigma’s Pay Application? 2017-06-16T04:40:00+00:00

Yes! Click the link for a Pay Application. Your company’s name and the person filling out the form must be on the Pay Application. Click the following link for Sigma’s Conditional Lien Release. (This form is required on most jobs, but not all)

Is it possible to subcontract on multiple jobs simultaneously with Sigma? 2017-06-16T04:39:37+00:00

Based on your firm size and capabilities, it is possible to work on multiple jobs simultaneously. This is often times determined by your current workload, and your ability to staff multiple projects at one time.

When and how do I get the bid results? 2017-06-16T04:39:02+00:00

Bid results are given by the Estimator who bid the project only. (Often times we are at the mercy of the Owner for bid results and sometime it can take awhile).

How do I get the plans for a project? 2017-06-16T04:38:31+00:00

There are several ways to get the plans:

  • CDs are available at Sigma’s office
  • BidTek reprographics
  • Through bidmail internet plan room – Downloadable Files
  • Plans & specs available via e-mail upon request
Does a firm have to be certified as an M/S/W/BE business in order to do business with Sigma? 2017-06-16T04:37:15+00:00

It is not required; however, it would be helpful if you would specify if your company is certified as an M/S/W/BE.

How do I get on the Sigma bidders list? 2017-06-16T04:36:38+00:00

To be placed on our Bidders List, submit your company’s information (Click the link for the Bidders List Form) to our Estimating Department via fax at (602)-788-4577 or drop off information at our front desk, to the attention of Robin Wierman. Once you are on Sigma’s Bidders List, you can find out about opportunities by visiting our on-site plan room or check in by phone. Invitations to bid will be sent to you via fax or email.

How do I find out about opportunities to bid with Sigma Contracting Inc.? 2017-06-16T04:28:41+00:00

Opportunities to bid are found on the Virtual Plan Room Sites such as: McGraw Hill, Dodge, Reed Construction Data, and Blue Book.